Consultancy Terms & Conditions.

These Terms & Conditions apply to all services provided by Architecture Design Limited (“we”, “us” or “our”) unless otherwise agreed in writing.

By accepting a quotation, issuing a purchase order, instructing us by email, making payment, or allowing us to commence work, you agree to these Terms & Conditions.

1 Services

We will provide the services described in our quotation, Xero quotation, email correspondence or other written communication.

Our services may include architectural design, planning, building regulations, landlord approvals, measured surveys, technical drawings, consultancy, coordination or other related professional services.

Any services not specifically included within our quotation or written correspondence are excluded unless agreed separately in writing.

Any programme dates or timescales provided by us are estimates only.

We are not responsible for delays caused by:

• clients,

• contractors,

• consultants,

• statutory authorities,

• utility providers,

• landlords,

• supply chain issues,

• or matters outside our reasonable control.

2 Additional Services

Additional work outside the agreed scope may be charged separately.

This may include:

• significant design revisions,

• changes requested after approval,

• additional meetings or site visits,

• redesign due to client or third-party changes,

• revisions required by statutory authorities,

• tendering or contract administration not previously included,

• or work arising from unforeseen conditions.

Where possible, we will notify you before carrying out additional chargeable work.

3 Fees & Payment

Our fees are set out in our quotation or proposal.

Unless stated otherwise:

• invoices are payable within 28 days,

• fees are exclusive of VAT,

• expenses and disbursements may be charged separately.

We reserve the right to charge interest on overdue invoices in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.

If invoices remain unpaid, we may suspend work until payment is received.

Ownership and licence rights in our work are only granted once all outstanding fees and expenses have been paid in full.

4 Client Responsibilities

You agree to:

• provide accurate information and instructions,

• provide timely decisions and approvals,

• appoint other consultants or contractors where required,

• ensure legal ownership or authority over the project site,

• and provide access to the property where necessary.

We are entitled to rely on information provided by you and by others appointed by you unless we are specifically engaged to verify it.

We will use reasonable skill and care in preparing applications and information for statutory approvals.

However, we cannot guarantee:

• planning permission,

• building regulations approval,

• landlord consent,

• licensing approval,

• statutory approvals,

• or approval by any third-party authority.

Timescales for approvals are outside our control.

5 Planning, Contractors & CDM

We are not responsible for:

• construction methods,

• workmanship,

• site safety,

• sequencing,

• temporary works,

• contractor performance,

• or defects arising from construction work,

unless specifically agreed in writing as part of our services.

Responsibility for construction and site operations remains with the contractor and other appointed parties.

Site visits do not constitute continuous inspection or supervision of the works.

Unless specifically agreed in writing, we are not appointed as Principal Designer under the Construction (Design and Management) Regulations 2015 (“CDM Regulations”).

Where Principal Designer services are included within our agreed scope, our duties will relate only to the services and stages for which we are appointed.

If our appointment ends before construction works are completed, responsibility for continuing Principal Designer duties, coordination and health & safety file information shall pass to the client, principal contractor or any replacement Principal Designer appointed for the project.

Responsibility for construction phase health & safety, site management and contractor operations remains with the contractor and/or principal contractor.

Domestic client duties under the CDM Regulations may transfer in accordance with the CDM Regulations where applicable.

6 Copyright & Intellectual Property

All drawings, designs, specifications, reports, models, schedules, concepts, visualisations and other documents produced by us remain our intellectual property unless otherwise agreed in writing.

We grant you a non-exclusive licence to use the documents solely for the specific project and purpose for which they were prepared.

This licence:

• applies only after payment of all fees,

• does not permit reuse on other projects,

• does not permit modification without our written consent,

• and may not be transferred to third parties except for purposes directly connected with the project.

No ownership rights are transferred.

7 Digital Files & AI Use

Unless otherwise agreed in writing, documents will be issued in PDF format only.

Editable or native digital files including DWG, RVT, BIM, SKP, CAD or similar formats are not included within our services unless specifically agreed.

Where editable files are issued:

• they are provided for reference only,

• no responsibility is accepted for amendments by others,

• and no licence is granted to alter, adapt, extract data from or reuse such files.

Our drawings, documents and design information may not be:

• uploaded to artificial intelligence platforms,

• used to train AI systems,

• used to generate derivative drawings, specifications, planning statements or reports,

• or incorporated into generative AI systems,

without our prior written consent.

8 Liability & Reliance

We will carry out our services using reasonable skill and care consistent with the standards expected of a suitably qualified and experienced consultant providing similar services.

Nothing in our services shall be interpreted as a warranty, guarantee or fitness for purpose obligation.

Our services and documents are prepared solely for our client.

No other person or organisation may rely upon our work without our prior written agreement.

We accept no responsibility to third parties unless expressly agreed in writing.

Our total liability in relation to any claim arising from our services shall not exceed £1,000,000.

We shall not be liable for:

• indirect or consequential loss,

• loss of profit,

• loss of revenue,

• loss of opportunity,

• or increased construction costs arising from delays outside our control.

Nothing in these Terms limits liability for fraud, death or personal injury caused by negligence, or any liability which cannot legally be excluded.

9 Suspension & Termination

Either party may terminate our appointment by written notice.

You will remain responsible for payment of:

• all work completed up to the termination date,

• expenses incurred,

• and any work committed to prior to termination.

We reserve the right to suspend or terminate services where:

• invoices remain unpaid,

• instructions are withheld,

• abusive behaviour occurs,

• or continuing the services would place us at unreasonable commercial or professional risk.

10 Privacy & Electronic Communication

We may communicate electronically by email or other digital means.

While reasonable precautions are taken, we cannot guarantee the security or uninterrupted transmission of electronic communications or files.

Any personal information provided to us will be handled in accordance with applicable UK data protection legislation.

11 Governing Law

These Terms & Conditions shall be governed by the laws of England and Wales.

Any dispute shall be subject to the exclusive jurisdiction of the courts of England and Wales.